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Software, transportation management solutions and consulting services >Event organizers
Solutions for event organizers | Meetings, conferences, festivals, etc.
In addition to its transportation management solutions for employers and institutions, CarpoolingNetwork.com offers a variety of tools and consulting services at the disposal of the sustainable mobility industry.

Promoting carpooling in the events - A formula has been adapted to the needs of event organizers (i.e.:conferences, large scale meetings, trading shows, galas, etc.) wishing to encourage carpooling among the visitors of their events.

Delegates who need to travel to a particular event can benefit from a tool enabling them to find carpoolers, thus simplifying the management of travels while reducing the environmental footprint generated by the event.

This function has been optimized to minimize the time required by event organizers to implement and manage this type of program. The integrated software is completely automated so that the organizer's main task is simply to promote the carpooling program through different medias.

Carbon footprint diagnosis, inventory and offsetting - An innovative tool is also offered to perform an inventory of greenhouse gas (GHG) emissions generated from the travelling related to an event. The technology proposed to conduct the inventory is one of the most powerful in the industry and can be coupled with a proactive strategy to promote sustainable modes of transportation at your event.

Event organizers who want to reduce the environmental impact of the trips and travels made for the purposes of their events can take advantage of an innovative management solution. An inventory of the carbon footprint generated by the trips and travels made by their visitors can be done through an online tool.

Visitors of a specific event can be invited to log the trips and travels made for the purpose of the event. In addition to the outreach aspect of this activity, the data collected can be used to complete a carbon footprint inventory and for offsetting purposes.

Through a strategic partnership with an accredited offsetting organization, CarpoolingNetwork.com is entitled to provide event organizers with a turnkey solution.

An agreement with Carbone boreal has led to the development of tools that simplify the process of carbon offsetting. Depending on the specific needs of each event organizer, it is possible to activate an option that facilitates the offsetting process.

About Carbone boreal: Carbone boreal is both an offsetting program for GHG emissions through tree planting and a research project conducted by scientists at the University of Quebec at Chicoutimi (UQAC). Organizations and individuals who wish to participate in this innovative project can offset the greenhouse gases emitted during their travels by planting trees. To learn more about Carbone boreal, please visit the the organization's website.

 

Applicable rates on tools and services

  • Basic solution providing access to www.carpoolingnetwork.com to encourage carpooling ;
  • Section designed in the image of your event (click to view an example), including :
    • logos of your organization and of your event ;
    • description of your event ;
    • date (s) and other details related to your event.
  • Includes a basic communication toolkit :
    • promotional banner to be used in various medias (i.e.: your website) ;
    • message template which can be used in the different communications related to your event ;
    • list of tips and advices which will help you promote carpooling with ease.

  • Solution providing a customized carpooling website to be used by event organizers** ;
  • Web page in the image of your event (click to view an example), including :
    • logos of your organization and of your event ;
    • description of your event ;
    • date (s) and other details related to your event.
  • Communication plan adapted to your event including a premium communication toolkit :
    • customized promotional banner to use in various medias (i.e.: your website) ;
    • message template which can be used in communications related to your event ;
    • list of tips and advices which will help you promote carpooling with ease.
  • Access to usage statistics for the carpooling program :
    • number of visitors of your carpooling website ;
    • number of registrations on your carpooling program ;
    • number of sent messages between carpoolers .
  • Access to the "Promotional contest management" module allowing :
    • the activation of a promotional contest for your event visitors ;
    • your visitors to participate in the contest if they meet specific requirements ;
    • an automated draw among participants.

  • Solution including a meeting session with the manager responsible for your event :
    • to elaborate a communication strategy ;
    • to provide a training session on the "Trips and travels logbook" used for data collection ;
  • Access to the online module allowing visitors to record the trip and travels related to your event ;
  • Production of a detailed report (data pertaining to the trips and travels related to your event, carbon footprint, etc.) ;
  • Possibility to activate the "Online carbon offsetting" option according to your specifications.

  • Elaboration of a superior communication plan ;
  • Awareness booth and other promotional on-site activities ;
  • Presentation of the report to your committee.
 

*Applicable rates for tools and services are based on the specific needs of each event organizer. The rate listed above applies to a standard event (up to 500 visitors per event).

**An agreement may be reached to allow the use of a customized carpooling website for multiple events. Special rates can be provided in some cases.

A detailed proposal tailored to the specific needs of organizers of multiple events or large scale events can be provided upon request. For more details or to subscribe to our service, please contact a representative of CarpoolingNetwork.com.

 
Do not hesitate to contact us for more information
We invite you to contact us for more information on the tools and services that could be provided to your organization. A transportation management solutions advisor will gladly answer any question you have.

 
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